15 Rookie Press Release Mistakes (And How Pros Avoid Them)
This post was originally published in October, 2013 and completely updated in May, 2020. Press releases have radically transformed along with technology over the past decade. In days gone by, PRs followed a traditional format, ignored social media, and left crafting a story up to the journalist who received it. These days, it’s just the opposite. If you’re a new PR writer, or if you established your career more than 10 years ago, brushing up on these common press release mistakes will help you incite more action and gain more media traction. Let’s deep-dive into how NOT to write a press release. [bctt tweet=”Press release rookie? Brushing up on these common press release mistakes will help you incite more action and gain more media traction. Read all 15 here:” username=”ExpWriters”] 1. Write a Bland Headline Journalists slog through hundreds of PRs daily. If your headline doesn’t sizzle, your press release may not be read. Here’s an example of a boring press release headline: While it’s direct and concise, the formal investor-facing tone waters down the hook. And here’s an example of a headline that pops: Adobe’s news appears as a blog. This allows for a shift toward a conversational tone, boosting the PR’s relevance. The takeaway: craft an intriguing, relevant, and to-the-point headline. Make sure it’s immediately clear how your news engages your target audience. If you’re new to writing for the web, consider using a scoring tool to measure potential engagement. My favorite headline analyzers are from AMI Institute and Co-Schedule. 2. Use the Same Headline And Lead for All Pitches, Regardless of Audience Think sending everyone the same announcement press release will lead to the best results? Think again. For the wire, a generic PR will do. For your website, a reformatted version can appear on your blog. However, don’t risk alienating your network of journalists by using the same copy for everyone. Eileen Baumann, a leading PR writer on the Forbes Agency Council, recommends boosting your coverage by “taking the time to customize a headline and/or lead when sending to individual press contacts.” 3. Forget Your Audience – It’s All About You While a PR may feel like it’s about you and your company, successful PRs focus on how their news is relevant to the target audience: journalists. It’s bad enough when news orgs just run press releases. This is a press release about a PR agency. It’s essentially an ad. [slowly bangs head against counter] https://t.co/UMJcM9MXA4 — Steve Cavendish (@scavendish) April 7, 2020 Before hitting the send button, make sure your PR is providing real value for your readers. Ask yourself: how is this news relevant to my audience? If your copy doesn’t answer that question, it’s time to edit. Remember, the goal of any marketing endeavor is to drive action – not to pat yourself on the back. Garmin demonstrates how to send a press release to announce an award and keep it relevant: 4. Rely Solely on Distribution Platforms In the past, blasting the wire was sufficient. Websites like PR Web, PR Buzz, and PR Leap allow you to jump directly into journalist’s inboxes nationwide. In 2020, the context has changed. Fewer journalists are wading through WAY more PRs. News outlets are web-focused, which means content optimized for social media, with video, images, and graphics are often published over traditional news articles. For goliath brands, crafting traditional PRs and distributing to thousands of publications makes sense. For up-and-coming brands, it’s significantly more cost-efficient to invest in relationships with a select group of journalists. Think of journalists as influencers rather than merely writers: add value by sending them a full media package, including product samples, images, videos, and pull quotes. Organize interviews, or reveal an industry viewpoint. The more you simplify covering your news, the more journalists will want to work with you. 5. Focus on Driving Traffic to Your Website The game’s changed: PRs aren’t about driving traffic or SEO anymore. Modern PRs focus on promoting transparency, growing brand awareness, and audience engagement. If the sole target of your PR is building backlinks, your announcement is likely not newsworthy enough. However, if used sparingly, dropping links in your PR can be a great way to boost your credibility and promote audience action. 6. Don’t Optimize Your Press Release Format Publish your PRs as content marketing on your company blog, or reframe them for social media. Nintendo separates their advertorial, fan-centered “news items” from their investor-facing PRs. Notice the different press release formats: the fan-facing PRs break the rules and use 2nd person. They’re sharable, and images are embedded. The investor-platform takes a traditional approach to PRs. They use concise, direct headlines and 3rd person to emphasize the business focus of these PRs. This simple separation is an effective way to target two very different audiences. 7. Don’t Cross-Pollinate on Social Media For every piece of news that goes out, at least 2-3 social media posts should follow. Here’s a fun example press release from Sesame Workshop. The 2 goals of this PR: announce their TV special and extension of the #CaringForEachOther initiative. Here’s that same release after getting picked up by The New York Times. NYT writer Melena Ryzik spins major details from the PR for a touching micro-story and adds a new link to the PBS YouTube channel, which was likely included in Sesame Workshop’s press kit. Then Sesame Workshop turned to social media to promote their special. Afterward, they followed up with fans on Twitter, fulfilling their second goal: engaging and caring for children. This strategy can work for a variety of brands. The most important takeaway: read the room. If your news is getting lots of engagement, continue the ripple-effect with more content. Write a follow-up blog post, create a video, craft an image. Most importantly, stay on-message. If your news isn’t gaining traction, don’t exhaust your audience. Instead, focus on other aspects of your brand’s social media strategy. [bctt tweet=”Press release DON’Ts ♀️: 1) Write a bland headline, 2) … Read more