press release timing

Your mouse is hovering over “send”. Are you ready to make the final leap? The path from PR to published is crisscrossed by hurdles to overcome: crafting a story tailored to the publication, developing lasting relationships with journalists, supporting your news through social media, and more. Before you click “send”, check your watch. The time and day you send your PR is critical to its success. [bctt tweet=”When’s the best time to release a press release? Before you click ‘send’, check your watch. ⌚ The time and day you send your PR is critical to its success. @JuliaEMcCoy breaks it down here:” username=”ExpWriters”] What’s the Best Day to Send a Press Release in 2020? In a 2015 study of 100,000 press releases, Ragan suggests Tuesday, Wednesday, and Thursday are the best days to distribute a press release. However, a 2020 analysis by Prowly found that PRs sent on Wednesdays were not opened as often, with an open rate of only 15%. According to Prowly, Thursday is the best day to send a press release, when email open rates climb up to nearly 27%. The next best day is Tuesday, which averages a 19% open rate. What average open rate should you be shooting for? Freshmail recommends an open rate benchmark of 18-30%. This number fluctuates by industry, as some niches receive more mail than others. However, if your open rate is significantly lower, it’s time to brush up on how to pitch a press release via email, check your email etiquette, and most of all, reevaluate your timing. Let’s look at press release standards of when NOT to send a press release. Don’t Send a Press Release On Monday or Friday Every morning, journalists have an average of 300 emails waiting for them. On Mondays, that number toes the line toward 1000. Short of wizardry, there’s simply no way for them to read everything. By issuing your press release on Monday, you risk it going unread. How about Friday, when most of the week’s work is complete? Prowly’s study notes one of the worst days to send a press release is Friday, especially Friday evenings. Just like you, at the end of the day on Fridays, most journalists are wrapping up and getting ready for the weekend. Don’t Send a Press Release on the Weekend Journalists don’t open their work email on the weekend. If they do, it’s likely not to read your PR. At an open rate of barely 2%, it’s not worth it to send a press release on the weekend. What’s the Best Time to Send a Press Release? Roughly 33% of all PR emails are opened between 10:00 AM and 2:00 PM. However, it’s not as simple as sending your email in that time frame. Many companies – especially those that use distribution services – schedule their PRs ahead of time. Whether for simplicity or due to technological limitations, the bulk of scheduled emails arrive on the hour or half-hour. This means your target journalist might be dealing with hundreds of new emails exactly at 10:00 AM or 10:30 AM. By choosing a slightly different time, such as 10:23 AM, you’ll sidestep the competition and increase the chance that your PR is read. Don’t Send Press Releases in the Early Morning Even on Thursdays, open rates plummet between 6:00 and 10:00 AM. According to Cision, a leading press release distribution service, 9:00 AM is the most popular time to send press releases. Unfortunately, that popularity means much more competition for your PR. In this case, the early bird does not catch the worm. Leave the wee hours for the rookies. Don’t Send Press Releases At Night The same logic applies to press releases sent at the end of the day, or late at night. If you’re heading home from work or sleeping, your journalist is likely doing the same. Unless it’s absolutely necessary, it’s best to avoid these low-open rate times. Example exceptions include financial releases sent after the market closes to comply with regulation, and breaking news. Be Aware of Your Target Journalist’s Time Zone With a growing remote workforce, being aware of varying time zones is more important than ever. Consider this example timing fail: it’s 11:23 AM CDT on a Thursday, so it should be an ideal time to send a press release. You proofread, add a press kit with multimedia, and hit send. As the release jets off into the ether, you realize you’ve forgotten some key details. Your contact is located in Egypt, where it’s already past the end of the workday. What’s more, the local workweek starts on Sunday and ends on Thursday. Unfortunately, your PR has a very low chance of being read. This fumble could have been avoided by doing a quick search for the time difference, holidays, and local customs using tools like Time Zone Converter or Time and Date. If you’re working across time zones and cultures, consider including this game-changing information in your media list. [bctt tweet=”For best results, DON’T send a press release out in the early morning or at night. Instead, keep tabs on your target journalist’s time zone and send during the day. ☀” username=”ExpWriters”] How Far in Advance Should You Send a Press Release? The short answer is: it depends. First, consider the nature of your news and current events in your industry. For example, political press releases will gain the most traction before or after an election. Why? An election is major news, which will create tough competition for your PR. Next, determine whether it would be more newsworthy now, or at a later date. Also, consider whether your news needs to remain confidential before a certain date. If journalists must wait before publishing your news, use an embargo. Here are a few examples of when to use an embargo: Funding announcements Mergers Acquisitions Partnership announcements New Leadership Not sure if you should release your news in advance? Let’s explore how far in advance to send a press release … Read more